Office and Project Administrator/s
Evidence-informed, leading-edge peak association improving the health of the ACT community
- Operations and project administration focus with project management opportunities
- Contract to end of June 2022 with the possibility of extension
- Kaleen location, free parking available
- Full or part-time depending on candidate(s)
- Flexible working conditions
Join the ATODA Team
The Alcohol Tobacco & Other Drug Association ACT (ATODA) is looking for highly skilled Office and Project Administrator/s to join their Canberra team. The role will see the successful candidate/s work in close partnership with the CEO and team to undertake administrative work to support a range of operational functions for the organisation. The right candidate will also provide administrative support to various alcohol, tobacco and other drug (ATOD) focused projects with the opportunity for project management responsibilities and/or experience.
ATODA is a small cohesive team looking to preserve and enhance a productive and supportive culture. This is an excellent opportunity for exposure and experience in working for a community organisation committed to social justice and health equity.
ATODA is the peak body representing and supporting the non-government and government ATOD sector in the Australian Capital Territory (ACT). ATODA’s vision is a healthy, well and safe ACT community with the lowest possible levels of alcohol, tobacco and other drug related harms. ATODA works for better interaction and integration between alcohol, tobacco and other drug researchers, services, policy workers, practitioners, consumers and their friends and families in the ACT and region. ATODA leads and influences positive outcomes in policy, practice and research, as the peak body for the alcohol, tobacco and other drug sector in the ACT. Further information about ATODA can be accessed at www.atoda.org.au.
ATODA provides alcohol, tobacco and other drug related expertise in the areas of policy; sector workforce development and capacity building; research, data and evaluation; health services planning; coordination and partnerships; training and education; communication; information and resources.
ATODA’s work is underpinned by a commitment to health equity, social and cultural determinants of health, the values of collaboration, participation, diversity, human rights, social justice and reconciliation between Aboriginal and Torres Strait Islander people and other Australians.
Benefits and culture
- Work that matters and has a visible impact in the community
- Salary of $65-70,000 (dependent on knowledge, skills and experience) with salary packaging and leave loading
- Full or part-time position available
- Additional end of year leave provision plus birthday leave
- Professional development opportunities
- Flexible work practices
- Collegiate and engaging team environment
- Great location and free parking
- Immediate start available but not critical for the right candidate
The Office and Project Administrator/s will fulfil key duties that support the day to day running of a busy office. In addition, administrative duties related to supporting specific ATOD projects will be required with opportunities to develop project management skills over time. The operational aspect of the role includes the provision of administrative, operational and technical support. Technical and administrative leadership in the provision of ATODA allied sector and other training, forums and events is also required.
The successful candidate/s will support ATODA in fulfilling key peak functions of value and benefit to the ACT AOD sector. All members of the ATODA team provide leadership in their areas of responsibility and expertise, and this will be expected of you, too. Senior staff will provide supervision and guidance to ensure there is an opportunity for professional development and exposure to the varied work of ATODA. A background in the ATOD field is desirable but not essential for the right candidate/s.
Operational areas of work and project administration capabilities include:
- Administering mailing lists distributed to the Australian specialist ACT alcohol, tobacco and other drug sector
- Office management and administration support e.g., coordination of internal team and operations meetings, developing agendas as required and minute taking, processing stationery and stock orders; building maintenance liaison etc
- Engaging with diverse stakeholders and acting as the first point of contact in an administrative capacity for ATODA
- Work planning and managing priorities e.g., supporting project managers and training staff with contractual deadlines, project scheduling and administration
- Maintaining updates of the ACT Alcohol, Tobacco and Other Drug Services Online Directory (www.directory.atoda.org.au) and ATODA website (www.atoda.org.au)
- Identifying any potential issues or risks that could affect the progression the reputation of ATODA and its work and working to identify potential solutions
- Coordinating and managing Information Technology (IT) support services including playing a key liaison role in working closely with ATODA’s IT service provider [note no special IT knowledge is required]
This is a varied position/s that will require a genuine interest and commitment to health equity, social and cultural determinants of health, the values of collaboration, participation, diversity, human rights, social justice and reconciliation between Aboriginal and Torres Strait Islander people and other Australians. The role would suit an individual who can demonstrate:
- Relevant tertiary qualifications or experience (e.g. ATOD, public health, social science or project management)
- Strong skills in stakeholder engagement and relationship management
- Ability to work effectively as a team member and independently
- Ability to manage multiple priorities under pressure, trouble-shoot, and to meet short- and long-term deadlines
- Excellent written and verbal communication skills, with high attention to detail
- Critical thinking skills, able to analyse, problem solve and exercise sound judgment
- Proficient in (or willingness to learn) a range of software and programs including WordPress, MailChimp and the Microsoft Office suite
Please send an email with a CV and statement addressing selection criteria to firstname.lastname@example.org by midnight Monday 19 July 2021. Please use the subject heading “Job application: Office and Project Administrator/s”. Statements addressing the selection criteria should not exceed 2000 words. Concise, compelling applications will be highly regarded.
Applicants should clearly state whether they are applying for a full or part time role. If part time role is sought, include the range of hours per week.
Note that most interviews will be scheduled for Tuesday 27 July 2021 (flexibility available for the right candidate/s). Applications not conforming to the requirements outlined above may not be considered. Candidates are encouraged to speak with the Operations and Office Manager before applying.
For more information
Please contact Jeanette Bruce, Operations and Office Manager of ATODA ph (02) 6249 6358.